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Tasks You Can Outsource to Virtual Assistant Services Affordably and the Best Job Boards to Find Them

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More and more companies are catching on to the benefit of outsourcing work to virtual assistant services. With the skills that people have and the technology that allows for remote work, virtual assistants are the perfect solution for many businesses. 

There are specific tasks that every company should be outsourcing to virtual assistant services regardless of the size. Hiring mistakes is one of the reasons that startups fail and we want to help you avoid that. We will look at some of the virtual assistant services available and which ones will make the most sense for you to add. 

What are Virtual Assistant Services?

A virtual assistant is a helping hand for your business or organization. Assistants can complete a wide range of tasks, and they are available for almost any business type. Assistants can be trained, or they may already have the skills necessary to help your business.

There are lots of great benefits from a virtual assistant, including the fact that they can save your business quite a bit of time and money. Virtual assistants are employees and contractors that you will likely never meet in person, yet they will play an integral part in your operation’s success. 

How Can A Virtual Assistant (VA) Help Your Business?

Virtual assistants can help businesses in several ways. If you think there is nothing that a virtual assistant can do to help your business, let’s look at a few things that may change your mind. 

1. A Virtual Assistant Can Keep You From Turning Down Work

We have all hit that point in our business where we have to start turning down work. As hard as it is to gain projects and grow a business, turning down work is not a good option. Sometimes a virtual assistant can help you say yes to more work. 

Take a look at the tasks that are on your plate every day. Are these all things you need to be doing, want to be doing, and should be doing? Think about something simple like writing a blog post, collecting materials or files from clients, creating social media posts, or conducting basic research. 

If you take one of these tasks off your plate, would it open the doors for you to say yes to more projects? Chances are it would! 

Example of Virtual Assistant Services 

  • Ordering supplies
  • Fulfilling orders 
  • Email marketing 
  • Creating presentations 
  • Photo Editing
  • Troubleshooting
  • IT work 
  • Calendar maintenance 

2. A VA Can Keep Your Customers Happy

There is only so much of you to go around. If you and your employees already have full calendars, it is hard to give each client what they need. However, if some of the essential day to day tasks can get taken off of your plate, you may be able to give your clients more attention. 

Let’s face it, when clients have more attention; they will be willing to do more business. The more business a company or individual will do with you, the more money you will make.

Hiring a VA does not mean that they will be the face of the company; however, they can handle the back end so that you can be present for your customers again. 

Example of Virtual Assistant Services 

  • Write thank-you notes
  • Reply to emails
  • Schedule appointment
  • Appointment reminders 
  • Managing online communities 

3. Having Enough Help Can Prevent The Quality Of Your Work From Slipping

Suppose you think back to the start of your business when you landed your first client. Did that client get the best of everything you had to offer?

Of course, they did; they were; first, you had time, and you had everything organized and in order. As your business has grown, has the quality of the work you give people remained the same? 

For most, the answer is a regretful no. Business owners are busy people, and they want to put out a perfect product or service. However, this level of perfection and the level of profitability can sometimes get a bit blended. 

Having the right balance between staff and the quality of your work is essential. If your quality starts slipping, you need to address the issue by hiring more staff to complete projects. 

Examples of Virtual Assistant Services

  • Customer service
  • Data Entry 
  • Writing job listings
  • Looking for quality staff members 
  • Arranging interviews
  • Answering phone calls
  • Editing/proofreading 
  • Photo editing 
  • Website updates 

3. A Virtual Assistant Can Make It Easier For Customers To Reach You

One thing that business owners quickly come to realize is that customers want to speak to the owner quite often. Keeping track of these customers, their requests, and their need for your time can be quite difficult. There are a few ways that a VA can help assist with this. 

First, a VA may be able to free up time so that you can speak with and help more customers daily. If you don’t have to check 100 emails each day, you may have some extra time to speak to a customer. 

A VA can help with this process by fielding phone calls and emails for you. The VA can take these emails and phone calls and help put a schedule together that works for you. The VA will set up calls at times that you have available, and customers will get the attention they need and deserve. 

A VA can also handle some tasks that a customer may need without even reaching out to you. Wouldn’t it be nice to have tasks taken off your plate without you even having to know that they were ever on your plate? 

Examples of Virtual Assistant Services 

  • Appointment setting
  • Online calendar set up 
  • Email management 
  • Answering phone calls 

4. An Assistant Can Help You Keep Up With Paperwork And Bookkeeping

The last thing that business owners want to do at the end of a long day or week is paperwork and bookkeeping. As a business owner, the idea of growing your business and making money is great; however, the back end part of this is frustrating. 

Spending time entering transactions from a week of work may not be the best use of your time. If you have a VA that you can trust to handle these things for you, you may be able to grow the business or take a break. Yes, a VA can help you get a bit of time off. 

Not that your paperwork and bookkeeping are unimportant, but you will undoubtedly be able to teach a person how to complete these tasks. Remember that VA’s have all different levels of qualifications and capabilities.

If you are new to the world of virtual assistants, you will be highly surprised by the knowledge some of these people have. 

Examples of Virtual Assistant Services 

  • Filling out tax forms
  • Entering transactions
  • Assisting with payroll calculations 
  • Billing 
  • Collections
  • Invoicing 

5. Hiring A Virtual Assistant Could Allow You To Take A Vacation 

Burnout is something that happens to business owners quite often. With all of the tasks that fall on a business owner’s plate, it can seem impossible to take a vacation. The good news is, it is not impossible. There are absolutely ways that you can and should take a break from your work. 

A virtual assistant may be able to keep things in control for you while you are out of town. As all business owners know, there are times when you will need to check-in. However, checking in and putting in a full day of work are two different things. 

Keep in mind that you don’t need to hand your entire business to the VA. Simply teach them the basics that need to happen so that they can manage should you want to go out of town.

This is a hard step for a business owner to take in the beginning. However, over time you will want to let go a bit and step away from things. 

Examples of Virtual Assistant Services

  • Daily social media management
  • Webpage updates
  • Bookkeeping transactions
  • Bill pay 
  • Payroll 
  • Travel arrangements 

7. Quality Employees Can Help Your Business Grow

For most businesses, the overall goal of the company is to help it grow. In order to help a business grow, you will need to put the time in. Growing a business takes a lot of time and patience.

In all reality, if you are stuck handling social media, blog posting, bookkeeping, emails, phone calls, tax prep, and more, how will you grow your business. 

It’s essential to take a look at your business’s goals, but even more important is a plan to reach those goals. Handling day to day tasks that don’t allow you to grow your business will not be worth it in the end. 

Although there is an upfront cost to a virtual assistant, that cost will be covered in the ways that you can grow your business. If you want to make more money and expand your current list of customers and clients, give yourself the time to do so. 

In addition, you may find that one of your VA’s is actually very good at sales. You may be able to train this employee to start selling products or building relationships with new customers. Finding a way to keep on a quality virtual assistant could be a tremendous step in growth for your company. 

Examples of Virtual Assistant Services

  • Email marketing
  • Copywriting
  • Following up with prospects and clients
  • Business strategy 
  • Marketing strategy 
  • Website SEO 
  • Analytics reporting 
  • Lead generation
  • Research 

How Much Does A Virtual Assistant Cost

Now that you have a better understanding of the services that a virtual assistant can offer, it’s essential to understand the costs involved. The more skilled a VA you need, the more it will cost you to hire one.

For instance, a VA that can handle all of your bookkeeping and payroll is going to be more money than one that can edit a photo. 

In general, you can usually find a VA that will cost between $15 and $30 per hour. Sometimes you may be able to outsource the work to a more extensive scape operation that charges between $5 and $10 per hour, but the tasks may be a bit more simple. 

If you are looking for services like SEO, business strategy, data analytics, and more, you could be looking to pay between $50 and $100 per hour. Even though these prices are going to be considerably higher, indeed the quality of what these people have to offer your company will be worth the extra money. 

Virtual Assistant Companies to Hire From Or Work For

There are lots of companies out there that will hire you or allow you to hire virtual assistants. The problem with some of these organizations is that you cannot always trust the quality of the work or the training of the employees. For people looking to get hired, you may get scammed a few times before finding the right job. 

That is why it is best to use a stronger, more reputable company like ZipRecruiter. ZipRecruiter will allow you to place an advertisement to hire the perfect virtual assistant.

At the same time, ZipRecruiter works with a virtual assistant to match them to the best possible job for them. Here are a few things to know about ZipRecruiter and its abilities to match business with the perfect VA. 

Best Job Boards

ZipRecruiter offers some power when it comes to its job boards. If you are an employer that needs to fill a position quickly, waiting for qualified candidates can be painstaking. With the ZipRecruiter job board, you won’t have to worry about qualified candidates finding your job. 

The ZipRecruiter audience and base of users is powerful. Each time a new job is posted, not only will it be viewable to millions of users, but ZipRecruiter will send it to the most qualified candidates. Using filtering and customizations on the user end, the job you post will move to the top of the list for the best match. 


There are many job boards out there that will go unnoticed for weeks, if not months. These job boards tend to produce candidates that are not highly qualified or equipped for a job. With the ZipRecruiter job boards, the talent comes in fast, and it comes in strong. Prepare yourself; the best job boards out there are on the ZipRecruiter website!

Matching People 

The thing that ZipRecruiter does best is match people to each other. Think of this a bit like an online dating service for those looking for work or workers. ZipRecruiter has advanced algorithms that will help match people with the skillset you are looking for. 

When you post a job to the ZipRecruiter website, not only will they instantly put it up for millions of people to see, they will also reach out to those that have been interested in finding a similar position. This means that a VA that specializes in graphic design will get an email the day the graphic design job is posted on ZipRecruiter. 

This quality matching service significantly increases the number of people who apply and those that closely fit the skills you need for the job. ZipRecruiter wants more and more people to use their service, and the only way to accomplish this is by creating solid matches between job seekers and employers. 

Time to Hire 

With the number of people that have access to ZipRecruiter and their database filled with potential employees and clients, the time to hire is very quick.

Sometimes you can find a match for your VA position the first day you place the ad with ZipRecruiter. Of course, the idea of hiring someone fast is not always the most important. 

A fast but great hire is ZipRecruiter’s goal as they want you to come back and use their services again to hire another employee in the future. With more and more people looking for virtual freelance type work, some of the VA’s out there are very highly qualified. 

You will likely hire someone who works for a few different companies and can manage to work for all of you at the same time. Although some employers may be nervous about this idea, it is actually ideal.

You can get the help you need without having to pay a person a full-time salary. How many full-time salaried employees have you paid that truly didn’t need to be considered full time? The world of VA’s has allowed business owners to pay for what they need. 

Ease of Posting

You won’t have to be a technological genius to go online and post and update your ZipRecruiter profile and posting. Truthfully posting a job can take a matter of minutes. You will want to be very specific about the requirements and what you need. 

ZipRecruiter helps to filter out those that don’t properly fit for the job. This helps to save some time so that you won’t be filtering through thousands of resumes that won’t work for the task at hand. 

Filtering and Keywords

If you are looking for a great virtual assistant, paying fairly and offering flexible hours, be prepared to get quite a few resumes and applications. Although this is a positive thing, it can be a bit overwhelming. 

Luckily ZipRecruiter allows you to sort out your applications and find the ones that are going to be the best fit for your job. You can filter using a wide range of different subjects, and you can also search through the applications using certain keywords that matter to you.

Do you need someone that is a CPA, simply search through the applications to find that. You will certainly get quite a few good candidates; however, this is not a bad problem to have! 

Large Pool  

Last but certainly not least, ZipRecruiter has a large pool of candidates and employers that they deal with on an everyday basis. If you need to hire someone that is good and that can start the job quickly, this is the place to be. 

Using a smaller hiring firm will be more expensive, and you won’t give your business quite as much exposure when it comes to finding the perfect candidate. Millions of people use ZipRecruiter every day. Somewhere in this group of millions of people, you are bound to find your next great virtual assistant. 

Conclusion

Virtual assistant services are affordable, and you can find someone to help you today. Using a service like ZipRecruiter is going to help make this process a bit more streamlined.

Although it can be hard to let go of certain daily tasks in your business, it will most likely lead to growth. Business owners want to have control over all the little tasks to make everything run smoothly.

However, at some point, there is too much to do, and getting a VA involved is the smartest choice for yourself and your business. 

One Comment

  1. I’m retiring and want to find something to do with my skills at less hours per week.

    I’ve been in the machining industry ALL my career. I have the capacity to lead people as a group or individually. I help those who have the desire for the next level in their careers.

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